The Procurement and Logistics Specialist is Responsible for project procurement, asset and inventory management, and project-related logistics, specifically transportation, delivery, and receipt of procured goods and services, including personnel logistics.

• Execute procurement processes and logistics operations for the project activities, strictly following all rules and regulations under local law, organizational policies and procedures, and donor requirements
• As directed by the Operations Manager, review and recommend changes to procurement policies and procedures, as needed
• Maintain policies for procurement processes under the guidance of the Operations Manager
• Maintain procurement files, including proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following SCL policies and local law while ensuring information security
• Provide guidance on the procurement and delivery of goods and services to the project and beneficiaries in line with the grant requirements
• Manage account status for all credit accounts established with vendors
• Verify the procurement and quality of materials according to the context and or/needs of the beneficiary, community, and/or program
• Design and prepare Terms of Reference and/or technical specifications for materials, goods, and services for contracts, acquisitions, and procurements, in collaboration with the Grants and Program Unit.
• Ensure documentation and a robust selection process that meets requirements of quality assurance, delivery, and transparency
• Work with local, national, and international vendors of goods and services to ensure quality and maintain the professional distance required to ensure high ethical standards
• Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency
• Where necessary organize evaluation committees for proposals submitted by various vendors, according to the solicited terms of reference and regulations
• Coordinate delivery logistics with the Project Unit and/or grantees to obtain the required permits including delivery receipts
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grant activities
• Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees
• Perform other tasks, as assigned

• University degree with a major in a relevant field (e.g., business administration, engineering, commerce, law, procurement, etc.)
• At least six years of general work experience with at least four years of procurement experience is required
• Experience with budgeting and cost analysis is required
• Proficiency with Microsoft Office Suite, including MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Knowledge of the concepts, principles, and practices governing procurement, including VFM, strategic sourcing, market analysis, contract management, etc.
• High level of integrity
• Ability to deal sensitively in a multicultural environment and build effective working relations with clients and colleagues.
• Strong attention to detail and the ability to develop tracking systems are required
• Strong communication skills and the ability to function well in a team setting are required
• Good interpersonal skills and persuasiveness in presenting, discussing, and resolving highly complex issues, both orally and in writing.
• Demonstrated ability to solve challenging and complicated administrative issues is required

BlueBrain Services IS AN EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, gender identity, genetic information, sex, sexual orientation, political affiliation, marital status, non-disqualifying physical or mental disability, membership, or non-membership in an employee organization, or on the basis of personal favouritism or other non-merit factors, except where otherwise provided by law.