Job Summary
BlueBrain Services Ltd is looking to hire an experienced Office Assistant (Office Clerk) that would perform some administrative support tasks, including but not limited to updating and sorting files, drafting, and proofreading correspondence, and conducting research
About the Hiring Organisation
BlueBrain Services Ltd is one of the leading financial consulting firms managed by experienced corporate professionals in financial services, project management, Legal services, international development services, and human capital development. Our ambition is to deliver quality technical support to private and public sector organizations. We offer bespoke solutions and recent innovations in financial engineering in a bid to make our clients go ahead of their competition.
BlueBrain Services is driven by customer satisfaction with an objective to build long-term partnerships through personal and professional service.
Job Purpose
The Office Assistant (Office Clerk) is expected to ensure the office is functioning smoothly and administrative support is provided to the team.
Job Description
- Clean and tidy the office
- Organize and file documents as requested by staff
- Greet visitors in a professional manner
- Provide visitors with information and direct them accordingly
- Answer phone calls and direct callers to the appropriate party
- Process, sort, and route incoming and outgoing mail
- Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
- Coordinate and schedule appointments and meetings
- Perform other administrative support tasks, including updating and sorting files, drafting, and proofreading correspondence, and conducting research
- Any other duties assigned
Competencies Required
- Senior Secondary Certificate or equivalent
- 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
- Good organizational skills, ability to prioritize, and comfortable working independently
- Good oral and written communication skills, including strong spelling, grammar, and punctuation
- Must be committed to providing outstanding customer service and demonstrate good interpersonal skills
- Strong attention to detail
- Good computer skills and ability to operate general office equipment
- Ability to communicate effectively in English
Equal Opportunity Employer Clause
BlueBrain Services IS AN EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, gender identity, genetic information, sex, sexual orientation, political affiliation, marital status, non-disqualifying physical or mental disability, membership, or non-membership in an employee organization, or on the basis of personal favouritism or other non-merit factors, except where otherwise provided by law.