Job Summary
BlueBrain Services Ltd is looking to hire an experienced Finance and Operations Officer that would ensure efficient office asset and inventory management and periodically review the asset and inventory records for accuracy and updates where necessary
About the Hiring Organisation
BlueBrain Services Ltd is one of the leading financial consulting firms managed by experienced corporate professionals in financial services, project management, Legal services, international development services, and human capital development. Our ambition is to deliver quality technical support to private and public sector organizations. We offer bespoke solutions and recent innovations in financial engineering in a bid to make our clients go ahead of their competition.
BlueBrain Services is driven by customer satisfaction with an objective to build long-term partnerships through personal and professional service.
Job Purpose
The Finance and Operations Officer will manage administration and logistics activities.
Responsible for day-to-day entry of all financial transactions, management of the office, and providing administrative support to the team.
Job Description
- Manage administration and logistics processes in line with organization and donor requirements
- Draft activity-based budgets for meetings, events, trips, and any other anticipated expenses, in line with expense rates and expenditure guidelines
- Reconcile expenses incurred on behalf of the organization and ensure proper filing of all vendor transactions
- Manage the office premises to ensure the smooth running of the office
- Organize and set up meetings as requested
- Develop and maintain an efficient up-to-date stock of office supplies and ensure restocking of items required and approved
- Review procurement requisitions and purchase records for required approval
- Send out Requests for Quotes (RFQs), receive quotes, negotiate prices with vendors, etc.
- Establish Blanket Purchase Agreements (BPAs) and Service Level Agreements (SLAs)
- Ensure efficient office asset and inventory management and periodically review the asset and inventory records for accuracy and updates where necessary
- Liaise with the office building management on building services such as security, generator, parking spaces, etc.
- Supervise Office Drivers and usage of office vehicles
- Work with the IT support staff to ensure efficient operation of the local area network
- Coordinate the inspection and receipt of supplies and goods. Ensure that staff needs for office equipment, supplies, and furniture are met in a timely and efficient manner
- Provide logistics support for office activities
- Any other duties assigned
Competencies Required
- Bachelor’s degree in business administration, public administration, economics, or another relevant field is required. An advanced degree is preferred.
- At least 3 years of experience in administration and logistics or related operations role
- Computer Literate, proficient in the use of Microsoft office suite
- High level of commitment and enthusiasm
- Excellent communication skills (written and spoken) in English, Pidgin English, and any Nigerian language
- Ability to work effectively under pressure and to manage competing priorities
- Outstanding team player and willing to learn and support the learning of others
- Present professional behavior and outlook always
Equal Opportunity Employer Clause
BlueBrain Services IS AN EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, gender identity, genetic information, sex, sexual orientation, political affiliation, marital status, non-disqualifying physical or mental disability, membership, or non-membership in an employee organization, or on the basis of personal favouritism or other non-merit factors, except where otherwise provided by law.